Publishing Coordinator
New York, New York

Screen Shot 2015-03-23 at 3.44.17 PMKaplan Publishing is searching for a Publishing Coordinator
to work with editorial, production, manufacturing, and our distribution
partners to take Kaplan products from concept to fruition on a structured,
deadline-driven schedule.  As Publishing
Coordinator at Kaplan Publishing, you will work with our Director of Publishing
to ensure the success of our product releases through schedule management,
collaboration with internal and external partners, and entering complete and
accurate product metadata. Responsibilities for this position will include, but
are not limited to:

  • Ensure timely, accurate, and complete collection, entry, and maintenance of individual or bulk product information into TMM, our title management system.
  • Assist in the creation and management of training manuals and process documents and ensure their dissemination to internal stakeholders
  • Assemble key materials used in monthly Print Quantity Meetings to facilitate productive discussion with internal stakeholders on their publishing plans to ensure profitability benchmarks are attained
  • Collect and disseminate data needed to create seasonal P&Ls as well as seasonal scheduling reports and materials needed to assist business units and Production in resource planning, budgeting, and forecasting
  • Send ONIX feeds to digital and print partners, and provide support for provisioning students with digital course materials on an as-needed basis
  • Schedule and create all requisite materials for Seasonal Launch Meetings, Sales Conference Meetings, or any other meetings where product presentation is required
  • Oversee the cover design and review process, ensuring on time delivery of approved assets
  • Produce additional materials when necessary for accounts to manage inventory properly in order to represent current product most effectively in the marketplace (isbn cross reference reports, release and return schedules, etc.)
  • Respond to Kaplan Publishing book support requests to address customer needs

Requisite Skills

  • Minimum of 2 years project management experience on content workflow/delivery projects, handling a large volume of content in different formats (ePub, PDF, print, etc.)
  • Highly motivated, analytical, organized, detail oriented, and deadline driven
  • Familiarity with and understanding of distribution formats for print and digital materials
  • Ability to work on, multi-task, and prioritize a high volume of projects simultaneously
  • Capable of working autonomously and as a team member to collaborate with others on innovative new processes for product development and workload management
  • Excellent interpersonal communication skills
  • Desire to learn, adapt and change, and embrace new technologies to accommodate team/process needs
  • Strong proficiency in Excel with the ability to analyze and manipulate data for effective presentation to distribution clients, Kaplan’s business units, etc.