Grand Central Publishing: Publicity Assistant
Location: New York, NY
Position: Full-time
Experience: Entry-level
Grand Central Publishing (formerly Warner Books) is an imprint at Hachette Book Group, one of the Big 5 publishers. It has published books by many authors, including: James Patterson (Women’s Murder Club), David Baldacci (End Game), and Min Jin Lee (Pachinko).
Grand Central Publishing is currently looking for a Publicity Assistant to support the Executive Director and the Associate Director of Publicity. The candidate will work on fiction, nonfiction, and lifestyle titles. They will also communicate with all types of media, bookstores, agents, and authors.
Responsibilities
- Write press releases/pitch emails, create press kits, and pull media lists
- Organize author tours and events, book travel/accommodations, maintain tour itineraries, and conduct appropriate follow-ups
- Work with production and distribution of digital assets, including chapter excerpts, photos, and videos
- General administrative responsibilities include: mailing books, answering telephones, photocopying, filing, distributing in-house materials, appropriately handling invoices, and maintaining publicity databases
- Format and send daily internal email announcement of publicity successes
Requirements
- Interest in book publishing
- College degree preferred
- Superb verbal and written communication skills and knowledge of the media
- Excellent computer skills, including familiarity with MS Word and Excel
- Ability to multi-task and attend to details in a fast-paced environment
For more information and to apply, click here.
Vintage Anchor: Publishers Assistant
Location: New York, NY
Position: Full-time
Experience: Entry-level
Vintage Anchor is the trade paperback imprint of Knopf Doubleday, a publishing group at Penguin Random House (another Big 5 publisher). It has published authors, such as: William Faulkner, Haruki Murakami, Gabriel Garcia Marquez, Margaret Atwood, Anne Rice, and Dan Brown.
The Executive Vice President and Publisher of Vintage Anchor is looking for an assistant to help run the imprint. This is a great opportunity for anyone looking to expand their knowledge on how the publishing industry works.
Responsibilities
- Provide day-to-day support to the Publisher and the publishing office of Vintage and Anchor Books
- Write reader’s reports and fact sheets, evaluate manuscripts, and draft catalogue copy
- Research and prepare sales and editorial reports and compile consumer analytics
- Assemble publishing presentations
- Act as a liaison with agents, authors, media, and industry contacts
Requirements
- Must have at least 2 years of prior office experience
- Strong written and verbal communication skills
- Excellent organizational skills and attention to detail
- A keen eye and strong design capabilities
- Proven ability to manage and prioritize multiple assignments in a deadline driven environment
- Proficiency with Microsoft Office
- Must also have strong interpersonal skills and be passionate about publishing
For more information and to apply, click here.
McGraw-Hill Education: Executive Assistant
Location: New York, NY
Position: Full-time
Experience: 7+ years in a support role
McGraw-Hill Education was founded when the McGraw and Hill companies merged in 1917. It is now one of the leading publishers of educational texts with a mission “to accelerate learning through intuitive, engaging, efficient and effective experiences – grounded in research.” It has offices across North America, India, China, Europe, the Middle East, and South America, and makes its learning solutions available in nearly 60 languages.
McGraw-Hill is currently looking for an Executive Assistant who is passionate about succeeding and helping others succeed.
Responsibilities
- Screen all incoming calls, take accurate messages, and direct calls
- Separate and deliver mail/messages
- Manage the calendar using Outlook and coordinate meeting scheduling
- Prepare detailed travel and meeting itineraries
- Prepare and submit monthly expense reports
- Prepare, update, and maintain organizational charts, documents, memos, presentations, data reports, contact lists, directories, and reports in the following software programs: PowerPoint, Microsoft Word, and Excel to compare documents
- Organize meetings (reserve conference rooms, equipment, food, and beverage service) and assist consultants
- In absence of manager, direct urgent requests to others to prevent any disruption or see that urgent matters are attended to and communicated
- Assist in filing and clerical duties
- Make travel arrangements complying with budget and ensure travel preferences are met
- Help code and input departmental invoices for manager approval and escalate as necessary; set up new vendors; follow up on non-payment of invoices; send monthly summary report
Requirements
- Bachelor’s Degree or equivalent work experience
- Seven plus years’ experience in a support role
- Knowledge of company policies and procedures
- Working knowledge of the Microsoft Office Suite
- Excellent communication skills with strong ability to get along and work productively with others
- Excellent time management and organizational skills
- Ability to self-motivate and work unsupervised
- Ability to prioritize work
- Ability to work with a team and be ready, willing, and able to take any tasks presented by the Communications Department
- Hard worker and able to solve problems
For more information and to apply, click here.